Export Packing List | How To Create a PL

What is a packing list?

Packing list is an important document that indicates the content of your cargo, informing also about the number and kind of packages (crates, carton boxes, drums,pallets etc.). It provides all the interested parties in an export-import process including exporter, importer,freight forwarder, customs broker and customs authorities of both exporting and importing country with information about the shipment.

How to create a pl

There is not a standard format of a pl, so you can easily create one with any kind of program (word, excel, papers etc.) on your computer. All the details on your pl should match the commercial invoice. Here are the information you should include in a pl;

  • Details of both exporter and importer
  • Date of issuance
  • Invoice no
  • Description of the goods
  • Quantity of the goods
  • Packaging
  • Marks and numbers
  • Gross weight
  • Net weight
  • Measurements of each package
  • Container no
  • Port of loading
  • Port of discharge
  • Final destination

Why is a packing list a necessity?

In the first place, a packing list is a supporting document for reinbursement under an L/C, declaration of hazardous (or non-hazardous) material, commercial invoice, certificate of origin. To articulate other reasons for the importance of PL;

  • Your freight forwarder uses the pl to make a booking with the carrier and prepare B/L.
  • Pl makes it easy for customs officers to check inside the container. When necessary, they may randomly pick a box whose number is written on the pl and inspect for a number of reasons or even for lab analysis purposes.
  • The importer checks and confirms the final version of order; so, when the goods arrive at the warehouse, they are sorted out and placed on the right sections according to what is indicated on the pl.

A packing list is an important document that saves you from penalties, export restrictions, jail time as well as detention of your products at the customs of importing country. To prevent yourself from all possible undesired consequences, you should first learn about the legal requirements and conditions of packaging, marking etc; then create your pl accordingly.

You can download a pl template and use for your business.

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